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Audit Logs

View, Filter, and Export Actions in Limble Using Audit Logs

Updated over 3 weeks ago

Overview

Audit logs gives 21CFR customers a clear record of user actions and automated system actions, making it easy to review past activity for audits and internal reviews.

Instead of requesting manual exports, Super Users can quickly access the logs right from Limble — saving time and reducing admin work.

This article will show you how to view, filter, and export activity using audit logs.

Table of Contents

How it Works

To access audit logs, Super Users will navigate to Settings > Audit Logs.

All actions will be listed here, organized in the following columns:

  • "Timestamp" is the time and date when the action was taken. All logs are shown in the Super User's timezone.

  • "Action" is what was done in the system.

  • "User" is the Limble user who took the action.

  • "Data" is the additional metadata about the action that was taken.

Actions update once a day and may take up to 48 hours to post. If you need access to actions that have not yet posted, reach out to our support team.

(Note: at this time, audit logs are only available in English.)

Filtering & Exporting Logs

You can filter logs by the following:

  • Action

  • User

  • Date Range

  • Task ID

  • Asset ID

  • Part ID

  • Location ID

  • PO ID

  • Vendor ID

Where to Find IDs

Task IDs: Found in the task name or by exporting tasks from:

  • Dashboard widget

  • Manage Work page

  • Open Tasks page

  • Completed Tasks page

Asset, Part, and Vendor IDs: Found in the item's card or by exporting from:

  • Manage Assets page

  • Manage Parts page

  • Manage Vendors page

PO IDs: Found by exporting POs from the Purchase Order page.

Location IDs: Found in the Work Request Portal URL (via the Setup and Configure Work Requests page).

To export your logs as an .xslx file, click the "Export" button.

If filters are applied, the export will only include logs that meet the filter criteria.

(Note: You can only filter by actions you've already taken in Limble.)

Common Actions

The actions listed below are common ones users ask about. If you have questions about an action not included here, contact our support team.

Action

Description

addNote

Comments were added to a task. This can be user comment or a system-added comment (e.g., Status changed from "Open" to "In Progress")

checkForCurrentTrial

A user logged into Limble or they refreshed the app.

checkLogin

The system validated a user's credentials.

copyAsset

A user duplicated an asset.

deleteAsset

A user deleted an asset.

deleteChecklistinstance

A user deleted a task.

deleteFile

A user deleted a file (usually something attached to a task or template).

deletePart

A user deleted a part.

disableSchedules

A user disabled PM schedules.

duplicateltem

A user duplicated an instruction in a task or template.

finishChecklist

A user completed a task.

itemDelete

A user deleted an instruction step from a task or template.

newTaskTemplatefromcopy

A user duplicated a template.

optionDelete

A user deleted an option in an "option list" instruction in a task or template.

removeField

A user removed a field from an asset, part, or vendor.

reopenCompletedTask

A user reopened a completed task.

toggleUser

A user deactivated another user.

updateListOfRelatedTaskTemplates

A user used the "update related PMs" function to update PMs.

updateTaskName

A user changed the name of a task or template.

createCustomProfile

A user created a new team.

linkAssign Task

A PM was assigned in an instruction.

update ChargifySubscription

A license was added.

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Still don’t see what you’re looking for? Check out our YouTube channel for more tips and tricks! You can also reach out to us anytime at support@limblecmms.com.

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