Overview
One of Limble's primary functions is task management. Limble allows you to see all of the tasks that your team members are working on, or currently have assigned to them.
This article will explain each of the task types in Limble.
Table of Contents
Types of Tasks
PM - Planned Maintenance, sometimes referred to as Preventative Maintenance
Planned Tasks vs. Unplanned Tasks
In Limble, tasks are divided into categories of "planned" and "unplanned." Planned tasks are work that you can schedule and prepare for. A best practice would be to have 80% of your regular tasks be planned. This is cost effective and efficient!
Any tasks done that are not planned for, or unplanned tasks, can be expensive and require more replacement parts than if regular maintenance occurs on equipment or assets.
Planned Tasks
Planned Tasks in Limble include the following:
PMs
Planned Work Orders
Part Threshold Tasks
PMs
PMs are also known as Planned or Preventative Maintenance Tasks. They are tasks that are performed on a recurring schedule. Examples of common PMs would be greasing a bearing on a conveyor belt every month or replacing an air filter after every 3,000 miles driven. See a tutorial video for setting up a PM Template.
Planned Work Orders
Planned Work Orders are for Tasks that are expected, but not on a schedule. For example, a "Spray Fungicide" Work Order needs to be created the day after a heavy rain. There is no schedule that can determine the next time it will rain. Instead of creating a PM template every time it rains, you can assign a Work Order Template.
Planned Work Orders are for tasks that do not happen on a schedule and are not reactive to problems. For example, installing new equipment would typically be classified as a Planned Work Order.
Parts Threshold Tasks
There are two types of part threshold tasks in Limble:
Minimum Part Quantity Threshold: This task gets triggered when you have fewer parts in your inventory than the minimum threshold you have set as a reminder to order more parts.
Stale Threshold Reminder: This task gets triggered when you haven’t used a part for a predetermined number of days. Typically this is used to reduce the number of inventory items you keep. Many Limble customers have found that this feature helps them throw out obsolete part inventory.
Unplanned Tasks
Unplanned tasks include the following:
Work Requests
Unplanned Work Orders
Work Requests
Work requests (also known as maintenance tickets or problem reports) are tasks that are typically created by people who are not part of the maintenance team.
Work requests can be submitted using an online form. This form can be accessed via a URL (link) or QR code. Anyone from your company can submit work requests, even if they do not have a Limble account. A work request is an unplanned task because they are tasks that start when someone reports a problem.
Below is an example of what a typical work request form looks like, and how it appears as a task in Limble.
Unplanned Work Orders
An unplanned work order is similar to a work request. It was not scheduled or expected and it is typically a reaction to a problem that has arisen. Work orders can only be created by Limble users, while work requests can be submitted by anyone who has the link to the work request form.
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