Overview

One of Limble's primary functions is Task Management. Limble allows you to see all of the Tasks that your team members are working on or currently have assigned to them.

There are a variety of types of Tasks in Limble and this article will explain each of the types of Tasks.

Types of Tasks:

  • PM - Planned Maintenance, sometimes referred to as Preventive Maintenance

  • WO - Work Order

  • Part Threshold Tasks

  • WR - Work Request

Planned Tasks vs. Unplanned Tasks

In Limble, Tasks are divided into categories of Planned and Unplanned. Planned Tasks are work that you can schedule and prepare for. A best practice to aspire to would be to have 80% of your regular Tasks be Planned. This is cost effective and efficient! Any Tasks done that are not planned for, can be expensive and require more replacement parts than if regular maintenance occurs on equipment or assets.

Planned Tasks

Planned Tasks in Limble include the following:

  • PMs (Planned Maintenance

  • Planned Work Orders

  • Part Threshold Tasks

PM Tasks

PMs are also known as Planned or Preventative Maintenance Tasks. They are tasks that are performed on a recurring schedule. Examples of common PMs would be greasing a bearing on a conveyor belt every month or replacing an air filter after every 3,000 miles driven. See a tutorial video for setting up a PM Template.

Planned Work Order Tasks

Planned Work Orders are for Tasks that are expected, but not on a schedule. For example, a "Spray Fungicide" Work Order needs to be created the day after a heavy rain. There is no schedule that can determine the next time it will rain. Instead of creating a PM template every time it rains, you can assign a Work Order Template.

Planned Work Orders are for tasks that do not happen on a schedule and are not reactive to problems. For example, installing new equipment would typically be classified as a Planned Work Order.

Parts Threshold Tasks

There are two types of Part Threshold tasks in Limble.

  • Minimum Part Quantity Threshold: This task gets triggered when you have fewer parts in your inventory than the minimum threshold you have set as a reminder to order more parts.

  • Stale Threshold Reminder: This task gets triggered when you haven’t used a part for a predetermined number of days. Typically this is used to reduce the number of inventory items you keep. Many Limble customers have found that this feature helps them throw out obsolete part inventory.

Read how to set your Parts Inventory Thresholds

Unplanned Tasks include the following:

  • Unplanned Tasks in Limble: Work Requests & Unplanned Work Orders

Work Request Tasks

Work Requests (also known as Maintenance Tickets or Problem reports) are Tasks that are typically created by people who are not part of the maintenance team. For example, Betty from accounting sees that there is a pipe leaking in the women’s bathroom, so she submits a Work Request.

Work Requests can be submitted using an online form. This form can be accessed via a URL (link) or QR code. Anyone from your company can submit Work Requests, even if they do not have a Limble account. A Work Request is an unplanned Task because they are tasks that start when someone reports a problem. Below is an example of what a typical Work Request form looks like.

Watch the Work Request Beginners Guide

Unplanned Work Order Tasks

An Unplanned Work Order is similar to a Work Request. It was not scheduled or expected and it is typically a reaction to a problem that has arisen. Work Orders can only be created by Limble users, while Work Requests can be submitted by anyone who has the link to the Work Request form.

Summary:

Work done through Limble is called a Task. Tasks can be defined as planned or unplanned. Limble is designed to manage all of your Tasks effectively and efficiently. Limble has flexibility in customizing Tasks to work best for you!

If you have any questions, please contact us using the chat bubble in the bottom-right corner of the screen and you will be answered by a real human!

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