Overview
Customers can configure Microsoft Entra ID (formerly Azure AD) to log into Limble via SSO.
If a user has SSO enabled, they will only be able to login using SSO.
This article will walk you through the system requirements and process of configuring Microsoft Entra ID with Limble for SSO login.
(Note: SSO is only available to Enterprise customers for an additional fee. To upgrade your account or learn more, reach out to our support team.)
Table of Contents
Requirements
Limble SSO usernames are always email addresses.
Limble does not support active directory accounts without email addresses attached.
Microsoft Entra users must have at least a first and last name in their profile.
Step 1: Enable SSO in Limble
Login to Limble and go to Settings > Manage SSO.
Select “Azure Active Directory” from the dropdown list.
Click “Enable SSO.”
Step 2: Enable SSO with an Entra Admin in Limble
Navigate to the Manage Users page.
If you have a user with an Entra admin email already in Limble, click the hands icon to enable SSO for that account.
If you don’t have a Limble account with a Entra admin email, create one by clicking “Add User.”
Step 3: Login into Limble with the Entra Admin and Consent to SSO
Sign into Limble with the Entra admin account.
Enter the admin email and when prompted click “Consent on behalf of your organization” and “Accept.” This allows Entra to authenticate your users.
Step 4, Option 1: Automatic Provisioning
If you are using SCIM for automatic provisioning (recommended), please see that guide.
This allows Limble to mirror the users and groups you’ve assigned to Limble in Entra.
Add a new user in Entra, assign them to a Limble group (e.g, workshop-technicians) in Entra. They will then have credentials and permissions in Limble. Deleting and editing users will also sync between the systems.
(Note: In order for automatic provisioning to work correctly, users must be part of a group in Entra.)
Step 4, Option 2: Manually Sync Users (Not Recommended)
If you manually set up Limble users, you will be responsible for keeping users in sync between Limble and Entra, which is why we do not recommend this. If you desire to manually sync users, make sure that Entra UPN and Limble username match up. Otherwise, SSO will not work.
Login to Entra.
Click “Enterprise Applications.”
Find LimbleCMMS, which will appear due to consenting in step 3.
Under LimbleCMMS, add the Active Directory users you want to access Limble.
In Limble, on the Manage Users page, enable SSO or add users with SSO enabled for each of these Active Directory users.
(Note: usernames in Limble must match their Active Directory UPN, or user principal name. If you enable SSO without matching these, that user may be unable to login to Limble. After their first login, their username may differ.)
After completing this guide, any users who have SSO enabled will receive a welcome email with instructions for logging in with SSO.
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Still don’t see what you’re looking for? Check out our YouTube channel for more tips and tricks! You can also reach out to us anytime at support@limblecmms.com.